NOW HIRING: Event Coordinator

Event Coordinator – Summer Student

The Ancaster Village BIA is now hiring an Event Coordinator – Summer Student
Beginning Approximately mid May, 2024

Full Time 35 hours per week, 16 Week Role


Monday, Tuesday, Thursday, and Friday- Prep / Social Media / BIA office.

Wednesday – Market set-up, volunteer coordination, music coordination, vendor support, etc.

The Ancaster Farmers Market, a key gathering place and cultural hub (local music and arts) in our community for all ages and abilities, and the ABIA are dedicated to supporting local farmers and small businesses. It is an outlet for our farmers, musicians, and a gathering place for all in our community.

The student will be mentored by our Market Manager and Executive Director. They will be shown all necessary steps to keep themselves safe while supporting the Market and businesses.

Our goal is for the student to leave with a better understanding of our community, environment, farms, small businesses and how we work to support them in Ancaster. This is a diverse job opportunity that will allow the student to work on many key skills applicable for future positions. Students will be working directly with our vendors and shoppers at the Market, as well as BIA members. Their teamwork skills will be developed as they work together to set up and take down the weekly market. Managing and coordinating the many volunteers will be an opportunity to grow their leadership skills. Our activities are all supported by our social media, but they will also be able to develop their digital skills on our website modifications, zoom meetings, spreadsheet developments and maintenance to only list a few. Finally, communication will be developed as there will be many daily/weekly discussions on safety protocols, set up procedures, online meetings, written correspondence, etc.


The candidate will be responsible for the following tasks and responsibilities on a weekly basis: 

On Market Day:
• Monitor setup and takedown 
• Support vendors with set up and take down 
• Maintain Market activity while open 
• Oversee volunteers

Non-Market Days, while supporting BIA and not limited to: 
• Sourcing supplies 
• Coordinating musicians 
• Cheques and invoices prep 
• Prepare and coordinate surveys, summarize
• Social Media post creation and management
• Writing press releases and website content

This student will also aid in the support of the BIA to small businesses with planning and roll out marketing and events for 2024 and will focus on the daily organization, administration, and marketing of the BIA.

Some activities for the BIA include: 
• Attend meetings (some virtual, some in-person) 
• Maintain beautification of the BIA 
• Distribution of materials for the BIA, assist in garbage removal and poster removal from posts in the BIA, answering the phone in the office, other light duties that arise. 

As well, this student has the opportunity to learn and start the initial planning for upcoming events, such as Heritage Day, Canada Day, Music in the Village, and more!

This position allows for our students to grow their abilities and seek out experiences for their future scholastic development and career decisions. This position allows them to develop communication skills, leadership skills, being a self-starter and their individual professionalism.

*Access to a vehicle is preferable.

$16.55 / hour


To apply: please send your resume and cover letter to Heather via email at executivedirector@shopancastervillage.com, with “Event Coordinator Student” as the subject line.

Applications will be accepted until April 28th, 2024


**This job has been funded by Canada’s Summer Jobs Program. The applicant’s must be: between 15 and 30 years of age (inclusive) at the start of employment, legally allowed to work in Canada, and is a Canadian citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act.

We strongly encourage people from underrepresented groups to apply.

Please reach out if you need accommodations in applying – Heather at executivedirector@shopancastervillage.com

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